Effective and efficient premises management means that your workplace will run smoothly for everyone – whether you are a large or small business, ensuring your environment runs well can save you time and money and improve the wellbeing of your valued staff as well as boost productivity – optimising performance, reducing downtime and increasing your quality of service – here are our top tips..
Top Tip 1: Use dedicated software or a bespoke digital workplan
Using dedicated software or a bespoke digital workplan is a must for any organisation and there are lots on the market, even some free options. Having a dedicated centralised premises plan gives you the ability to:
- Keep all your relevant premises data and information in one place.
- Automate some tasks such as scheduled preventative maintenance or even tracking any work activity.
- Use your data to aid decision making using relevant analytics.
- Improve visibility, transparency and reduce paperwork and administration.
Top Tip 2: Undertake Regular Preventative Maintenance
Ensuring you undertake regular preventative maintenance activity and have a business-wide schedule is important to keep your operation running smoothly. Whether these are statutory checks such as gas-safety or boiler checks, building a proactive approach can prevent costly breakdowns, emergency repairs and downtime – make sure you build a plan and schedule, and everyone is aware of what needs to happen.
Top Tip 3: Train Your Team
Once you have established a proactive preventative maintenance schedule, it’s equally important that your team are trained to recognise the early warning signs of equipment failure and what they need to do about it. This is especially important for all your critical assets – make sure these are clearly identified, and everyone knows how to prevent emergencies and downtime.
Top Tip 4: Build the Right Network and Centralise Supplier Management
This might seem an obvious one, but the task of managing multiple relationships not only adds massive administrative burden but creates confusion and lack of control.
Different suppliers and service providers will have different expectations, approaches and invoicing cycles – centralising will streamline the process and ensure you can deliver services consistently.
Consider how you can effectively consolidate your premises suppliers and seek out local providers who can help with stock holding and response times, improving carbon footprint and service levels.
Don’t forget Office Essentials can meet all your premises requirements and can help you streamline your processes, working with a wide supply-chain and all leading brands – we can even commit to stock-holding your critical product lines.
Top Tip 5: Prioritise Sustainability Initiatives
Are you doing your part in saving the planet?
Going green can make a big difference for your business. You can opt to use more sustainable products which are kinder to the environment as well as make improvements to your environments such as upgrading your lighting to LED, segregating and recycling your waste streams, using eco-friendly cleaning products.
We can help you identify products with greater ‘green’ credentials, and we provide waste management products and services for our clients.
Effective and efficient overall premises management across all your facilities needs a strategic approach but the benefits are many – streamlined operations, reduced costs, improved productivity and ensuring you are 100% compliant and fully meet your statutory obligations from a Health & Safety perspective.
Interested in how Office Essentials can help you improve your Premises Management, just get in touch with the team:
